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IEEE SMCS Student and Young Professional Travel Grants - Frequently Asked Questions

Q1: Can I apply if I have already received an SMC travel grant in the past?
Applicants who received a travel grant in the previous year will receive lower priority, but are still eligible to apply. we suggest you apply in any case.
Q2: How will I receive the reimbursement?
Funds will be disbursed via bank transfer or another IEEE-approved reimbursement method after the conference, upon submission of required proof of attendance.
Q3: Are postdoctoral researchers eligible?
Yes, as long as they are IEEE SMC Young Professional members (within 15 years of graduation).
Q4: If my co-author is also applying, can we both receive the grant?
Yes, co-authors can apply, but funding is limited, and preference may be given to distributing grants across a wider applicant pool.
Q5: Can I apply for the travel grant as a first-year student and a new IEEE SMC member?
Yes, first-year students and new IEEE SMC members are eligible. However, preference may be given to applicants with longer membership tenures during the selection process.
Q6: Do I need to have an accepted full paper to apply, or are short papers/posters eligible?
Yes, short papers, poster presentations, and workshop papers also qualify for this grant.
Q7: I am an IEEE member, but not an SMC Society member. Can I still apply?
No, applicants must be active IEEE SMC Society members at the time of application. If you are not a member yet, you can join the IEEE SMC Society before applying.
Q8: When will I be notified about the results?
Applicants will be notified via email approximately one month after the deadline. Both successful and unsuccessful applicants will receive a notification.
Q9: Can I appeal if my application is not selected?
No, the selection committee's decisions are final, and no appeals will be considered.
Q10: What expenses does the grant cover?
The grant is intended to assist with travel, registration, and accommodation costs.
Q11: Will the grant be issued before the conference to help cover travel costs?
No, the grant is given as a reimbursement after the conference. Applicants must initially cover their own travel expenses.
Q12: What if I receive the grant but later cannot attend the conference?
If you are unable to attend, you must inform the committee immediately. The grant will be reallocated to another applicant.
Q13: Does receiving the travel grant mean I will automatically get a visa to attend the conference?
No, receiving the travel grant does not guarantee a visa. Applicants requiring visas should apply early and meet their country's visa requirements.
Q14: How many travel grants will be awarded?
The exact number of grants is not fixed, as it depends on the final available budget and overall expenses.
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