To submit your presentation materials, please follow the steps below:
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Click on your Presentation title (My Pages > My Contributions). Click on the red “Edit” button. |
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Select the relevant tab and remove your existing file. |
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Upload your new file. |
Conference Format
We’re excited to welcome you to IEEE SMC 2026! The full program is available here, and you can also view the Schedule at a Glance and program highlights here. Paper presentations will be offered in two modes: on-site and virtual. In-person papers will be presented live at the conference venue, while other papers be available virtually through InfoVaya. Participants will also be able to access uploaded presentation materials, papers, and graphical abstracts through InfoVaya.
Virtual presentations will be delivered as pre-recorded videos on InfoVaya from October 4–13, 2026. Authors are not required to be online at a specific time but must monitor their InfoVaya page and respond promptly to questions during this period for their paper to be considered presented. On-site presentations will follow the traditional format, with live talks and brief Q&A sessions.
We encourage all authors and attendees to actively engage with the content and discussions throughout the online conference period.
Program Structure
The technical program of IEEE SMC 2026 features a range of session formats to support both on-site and virtual participation. Each in-person technical session will include 5 to 6 papers, with a 15-minute slot per paper: 12 minutes for the presentation and 3 minutes for questions and answers. Presenters should check the final program to confirm the type of session in which their paper will be presented.
The program is organized into the following session types:
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Regular and Special – exclusively for on-site presentations. |
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Virtual Sessions – exclusively for online presentations, accessible via the InfoVaya platform. |
Participation Instructions
Instructions for Regular and Special Session Paper Presentations
To ensure a smooth and professional experience during the on-site sessions at IEEE SMC 2026, presenters are asked to follow these guidelines:
Arrival Time: All presenters should arrive at their designated session room at least five minutes before the scheduled start time. This allows time to check in with the session chairs and confirm that the presentation setup is ready.
Presentation Timing: Each presentation is allocated a total of 15 minutes, consisting of 12 minutes for the talk and 3 minutes for questions and answers, as well as speaker changeover. Presenters are expected to manage their time carefully to maintain the session schedule.
Presentations: Authors must bring their presentation file to the session room in either PDF or PowerPoint format and upload it to the presentation PC before the session begins. If a PDF version has already been uploaded to InfoVaya, it may also be available on the session room laptop; however, presenters are responsible for ensuring the correct version is used.
Timekeeping: Will be managed by the session (co)-chairs, who will display visual reminders at 5, 2, 1, and 0 minutes remaining. These cues are designed to help presenters stay within their allotted time and ensure a smooth session flow.
Instructions for Regular and Special Session (Co)-Chairs
Session chairs at IEEE SMC 2026 are responsible for ensuring that their sessions run smoothly and stay on schedule. Their key responsibilities include:
Arrival & Setup: Chairs should arrive at the session room at least five minutes before the scheduled start time and confirm the presence of all speakers with the volunteer host.
Time Management: Chairs are expected to introduce each speaker and ensure they adhere to the allocated 15-minute slot, 12 minutes for the presentation and 3 minutes for Q&A and transition. Time-keeping signs will be provided to assist with pacing.
Moderation & Reporting: Chairs are responsible for briefly introducing each speaker and their presentation title, moderating the Q&A segment, fostering engaging discussion, and ensuring a seamless transition between presentations. At the conclusion of the session, they must complete the reporting form to confirm which papers were presented. A paper is considered presented if it was delivered on-site and the author actively participated in the Q&A.
Moderation & Support: Be available to answer questions, resolve logistical issues,
Instructions for Online Presentations
Authors presenting virtually at IEEE SMC 2026 must follow the guidelines below to ensure their paper is properly represented during the online conference period via the InfoVaya platform:
Video Submission: Authors are required to upload a pre-recorded video of their presentation to the InfoVaya platform. No live sessions will be held.
Engagement: Videos will be available from October 4 to 13, 2026. During this period, authors must monitor their paper’s InfoVaya page and respond to questions from attendees.
Reference Materials: Detailed instructions regarding video specifications, graphical abstracts, and submission procedures are provided in the official presentation guidelines below.
Presentation Materials – Instructions for Authors
Authors of IEEE SMC 2026 Contributed Papers are required to prepare the following presentation materials. These should be uploaded on the InfoVaya platform from September 23 to September 30, 2026. Please observe those dates.
Registrants will be able to view your presentation materials, but they won’t be able to download them.
Submission Process
To submit your presentation materials, please follow the steps below:
● Go to https://events.infovaya.com
● Log in with the email address associated with your paper submissions in PaperCept, and your InfoVaya password. To create or reset your password, click on 'Set a new password' and follow the instructions therein.
● Click your presentation title. This will be displayed under the Action Required section. You may also find your presentations via My Pages > My Contributions.
● Click on the red Edit button, then select the relevant tab on the left-hand side of the edit page.
● Upload your file.
● If you need support, please contact the InfoVaya helpdesk at helpdesk@delfys.com
If you need to replace your uploaded materials with a newer version:
● Click on your Presentation title (My Pages > My Contributions). Click on the red “Edit” button.
● Select the relevant tab and remove your existing file.
● Upload your new file.
Graphical Abstract (Optional)
The Graphical Abstract is a visual summary of your work, aiming to give viewers a quick idea of your paper, at a glance. This can be one of the main Figures in your paper or a collage of key Figures or ideally, a purpose-made image.
GRAPHICAL ABSTRACT PREPARATION
Please ensure a good visual quality when viewed on the platform.
● Orientation: landscape or portrait
● Image size: 400x400 pixels [minimum]
● File format: JPG
● File size: 10MB [max]
You could also refer to the article 'Designing an effective graphic abstract' by Alice Chen Kitterman, Science Robotics Vol.6, No.61
Video (Mandatory for Authors not Attending in Person)
The video should be self-contained and describe the contributions of your work.
VIDEO FORMAT
● Video file: MP4
● Video duration: 12 minutes [max]
● Video file size: 300 MB [max]
● Video filename: Start with SMC26_ followed by your paper's ID, e.g. SMC26_0123.mp4
● Video dimensions: minimum height 480 pixels HD, aspect ratio 16:9. Zoom (see Video Preparation section below) will automatically apply these settings.
VIDEO PREPARATION
We recommend using Zoom as it will allow you to easily record a compatible, high-quality video from content displayed on your computer screen and voice recorded via the computer microphone.
To use Zoom to capture your video: Create a Zoom meeting where you are the only participant. Start the meeting and share your screen (your presentation slides) and turn on your camera so that your face is visible. Click on 'Record' and start recording your video. Showing the speaker's face is recommended but not mandatory. If you choose to do so, please make sure that the speaker window is on the top right corner of the screen, not covering the slides.
Check your filming conditions. Ensure that your background is appropriate or use a virtual one. Your head should be centred and take up much of the frame (remember this will be a small window on your video). Lighting should be in front of you or slightly to the slide but not behind you. Test your microphone and limit background noise and alerts from your phone or computer.
You may find the following 'IEEE Video Presentation Guidelines' useful:
https://ieeetv.ieee.org/ieeetv-specials/recording-your-presentation-with-zoom
Slides (Mandatory for all Authors)
The slides should be self-contained and describe the contributions of your work.
SLIDES FORMAT
● File type: PDF
● Page size: A4
● Document size: Multiple pages
● Page Orientation: Portrait or Landscape
● File size: 10 MB [max]
● Filename: Start with SMC26S_ followed by your paper's ID, e.g. SMC26S_0123.pdf
Poster (Optional)
The poster should be self-contained and describe the contributions of your work.
POSTER FORMAT
● File type: PDF
● Page size: A4
● Document size: Single page
● Page Orientation: Portrait or Landscape
● File size: 10 MB [max]
● Filename: Start with SMC26P_ followed by your paper's ID, e.g. SMC26P_0123.pdf
Your poster must be submitted as an A4-sized PDF document so that it displays properly on the platform. To easily resize your A0 poster (designed for the conference hall) into A4, you can use any free online tool (e.g. https://freepdfonline.com/resizepdf/).
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